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HR and Admin Assistant
2 months ago
Job Description
Description
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Overall purpose of the role: Responsible for performing general Human Resources and Administration functions, playing a key role in the overall HR functions including staff recruitment, contracts preparations, staff leaves/attendance, timesheets tracking and smooth administration function to run the office.
Responsibilities: (in bullet points)
Human Resources:
- Assist in ensuring staff compliance with human resources polices, as per DRC's Operations Handbook and local HR Handbook.
- Ensure that leave, recruitment, and training trackers are updated on a regular basis.
- Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time.
- Assist in communicating with interview candidates and scheduling for tests and interviews.
- Prepare employee contracts.
- Responsible for ensuring the following are accurate, complete, and up to date: -personnel files, administration of health insurance scheme, social security,
- Assist managers and staff on effective performance management and administer the collation of performance management documentation.
- Ensure new staff receive an appropriate orientation and induction.
- Ensure clearance and debriefing is carried out for exiting staff.
- Support staff development activities including promoting the DRC Learning Catalogue.
Administration
- Maintain and update lease agreements and coordinate lease renewals for office space, guesthouses, and other rented spaces.
- Serve as the point of contact for landlords.
- Coordinate the handover of leased properties and ensure that any security deposits are refunded on time.
- Ensure overall efficiency by managing the administration function.
- Ensure that the office and guesthouse stocks and supplies are in place and that they are being used. All supplies' record is maintained up to date.
- Ensure the appropriate working space for the staff.
- Guest House is well maintained with all basic necessary facilities for staff to stay overnight.
- Ensure that all utility payments are made on time.
- Organize meetings for the senior management team and provide other administrative support as needed.
- Monitoring staff ID and ensuring that all employees receive their ID on time.
- Staff's monthly credit card (Asia Cell) recharges on time.
- And any other task assigned by line manager.
Experience and technical competencies: (include years of experience)
- Minimum 1 year's relevant work experience in similar field.
- Advanced English proficiency
- Fluency in local language
Education: (include certificates, licenses etc.)
Essential qualification
- University degree.
Languages: (indicate fluency level)
- Fluency in Arabic is required
- Ability to communicate and write clearly in English is required
Source:
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