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Administrative Assistant

3 months ago

Baghdad, Baghdad, Iraq Amentum Full time

The Administrative Assistant, Utilities position will be based at one of three Amentum sites in Iraq and will serve the Operations and Maintenance Support Services (OMSS) contract in support of the U.S. Department of State. This position will be responsible for the daily reports, procurement of all Utilities materials, property management, and general administration and will report to the Chief Engineer. The additional duties and responsibilities listed below are representative of the nature and level of work assigned and are not necessarily all inclusive.

DUTIES:

  • Responsible for maintaining a safe workplace and ensuring that safety is the highest priority in the workplace.
  • Comply with all Environmental Health & Safety and Quality Assurance requirements and goals. Provide information and materials to these divisions as necessary to ensure adequate and legal documentation.
  • Provide a full range of general support services for the Utilities Departments under the direction and supervision of the Chief Engineer.
  • Perform all administrative and clerical services necessary in support of the Utilities Departments.
  • Support the Utilities Departments with a full working knowledge of the Contractor/DoS contract.
  • Prepare responses to questions and data requests.
  • Prepare all material requests (End-User Purchase Requests) in support of the Utilities Departments and track their status until delivery.
  • Develop program support using MS Word, Excel, Access, Project, Outlook, and PowerPoint as necessary in order to facilitate tracking of personnel and project status requirements, data, and reports.
  • Perform additional duties and projects as assigned.

REQUIRED:

  • Minimum Acceptable Experience Level: Two (2) years' experience performing administrative duties and using MAXIMO.
  • Knowledge, Skills, and Abilities:
    • Ability to work in a fast-paced environment that requires handling multiple tasks at a given time and rapidly adapting to changing priorities and schedules.
    • Cross-cultural sensitivity with an international perspective.
    • Excellent organizational and time management skills.
    • Expert computer skills, specifically in Microsoft Word and Excel.
  • Education: A high school diploma or GED.
  • Licenses and Certifications: None.
  • Security Vetting: Already possess a Moderate Risk Public Trust (MRPT) or be able to obtain a favorable MRPT certification prior to being hired is required for the position. Must maintain eligibility at the required certification level for the duration of the contract.
  • Language Skills: Satisfactory English proficiency to meet job requirements and to adhere and comply with safety, health, and security measures.
  • Medical: Successfully complete and pass the medical and dental examinations as required by Amentum and our customer for deployment to Iraq. Must maintain physical and dental requirements for duration of deployment.

DESIRED:

  • Relevant overseas administrative experience.
  • Previous out of home country experience is highly desirable and previous work experience in the Middle East.
  • Experience working with Amentum and U.S. Department of State programs.
  • General knowledge of Utility Systems (generators, pumps, and other mechanical/electrical systems.

OTHER KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of principles and processes involved in supporting contract responsibilities at an overseas facility.
  • Experience providing excellent customer services.
  • Ability to become an active and functioning member of a team.
  • Must have the ability to be innovative and be an agent for change.
  • Expert communication skills to facilitate and disseminate information.

WORKING AND LIVING CONDITIONS:

This position may be located in a war zone, in an environment with harsh and dangerous working and living conditions. While performing the duties of this job, the employee may regularly be exposed to extreme and austere desert-like environment. Temperatures can reach degrees Fahrenheit/50-55 degrees Celsius during the summer months. Employees must be willing and able to perform regular job requirements in this austere, extreme environment, as well as willing and able to deploy to Iraq for extended periods. Work schedules are a minimum of 6 days per week and 10 hours per day, while some jobs have higher daily and weekly minimums. Employees must be willing and able to perform physical activities including, but not limited to, heavy lifting and moving of items, parts, assemblies, and equipment up to the safety regulation maximum; climbing in and out of equipment; crawling; and working outdoors. This includes being able to lift and carry 40 pounds of personal protective equipment for extended periods of time and being capable of running and 'duck & cover' during emergencies without putting oneself or others at risk.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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