Construction Coordinator

Title:

Job Description – Construction Coordinator

Position Title: Construction Coordinator
Location: Iraq
Department: M&E / Projects & Modification Construction Services
Reports To: Construction Services Manager

Position Overview

The Construction Coordinator plays a key role in managing and streamlining construction services across multiple project streams, including CET, Low Carbon, Field Modifications, Water Systems, Production Improvements, and Flowline Replacements (100+ km annually). The role involves end-to-end coordination of Engineering Work Packs (EWP), Constructability Reviews, CTR management, Contractor engagement, schedule monitoring, and progress reporting to ensure safe, efficient, and cost-effective execution of construction projects.

Key Roles & Responsibilities

Work Pack Coordination & Constructability

• Receive Engineering Work Packs from Project Engineers/Project Managers across all streams.
• Coordinate with the Interface Team to conduct constructability reviews.
• Obtain finalized Construction Work Packs and distribute them to relevant Construction Team Leads for review.
• Share approved Construction Work Packs with contractors for CTR submission.

CTR (Cost, Time & Resources) Management

• Receive CTRs from contractors, review them in collaboration with Construction Team Leads, and provide feedback.
• Ensure revisions are made by technically qualified contractors and obtain final approval from the Construction Manager.
• Process approved CTRs through the Cost Team for call-off issuance.
• Forward approved call-offs to contractors and notify Construction Team Leads to initiate construction activities, keeping PEs and PMs in the loop.
• Maintain an integrated CTR Status Tracker for efficient monitoring and reporting.

Additional Work Requests (AWRs)

• Review contractor-raised additional work requests in coordination with relevant Construction Team Leads.
• Seek approval from the Construction Manager and issue AWRs for CTR submission.
• Follow the standard CTR process for AWRs and maintain an updated AWR Tracker for effective management.

Document & Data Management

• Upload CTRs and approved call-offs to SharePoint for central access and audit readiness.
• Maintain an up-to-date Integrated Construction Services Tracker using daily reports, weekly updates from contractors, and inputs from site supervisors.

Construction Progress Monitoring

• Review contractor schedules and daily progress reports to identify discrepancies and ensure alignment with project timelines.
• Cross-check contractors' inputs with company site supervisors for accuracy.
• Identify issues, delays, material shortages, and risks, and escalate appropriately.

Reporting & Dashboards

• Prepare and circulate individual Weekly Dashboards for each project stream, including progress, issues, and material status.
• Share consolidated weekly reports with Department Head, PMT, and Construction Teams.
• Conduct weekly coordination meetings with contractors and PMT to resolve issues, assign responsibilities, and track actions.
• Prepare and circulate Minutes of Meeting (MoM) to all stakeholders.

Financial Tracking

• Prepare a weekly Consolidated Contractor Funds Summary, including total allocated, utilized, and remaining funds, for the Construction Manager's review.

Qualifications & Skills

• Education: Bachelor's Degree in Mechanical, Civil, or Construction Engineering (or related field).
• Experience: 15+ years in construction coordination, project controls, or project management, preferably in oil & gas or large-scale industrial projects.

Technical Skills

• Strong knowledge of construction work pack management and CTR processes.
• Proficiency in Primavera, MS Excel, MS Word, and PowerPoint.
• Understanding of contract administration and cost control.

Soft Skills

• Strong organizational and multitasking ability.
• Excellent stakeholder management and communication skills.
• Analytical and problem-solving approach with attention to detail.

Key Competencies

• Effective coordination between engineering, construction, contractors, and cost control teams.
• Ability to manage multiple work streams simultaneously.
• Proactive in identifying risks, issues, and material constraints.
• Commitment to maintaining accurate trackers and transparent reporting.