Security Associate

Background

1.    Office/Unit/Project Description  

UNDSS Iraq-Guard Unit is established to support the safety and security of personnel, assets and UN Common Premises. This position is located in the UNDSS office in Erbil / Iraq, locally administered by the UNDP and is financed by the Local Cost-Shared Security Budget.

Security Associate will be performing variety of tasks while ensuring Safe and Secure environment for UN Premises personnel and assets. Security Guard Unit Supervisor duties are performed in eight (8) hours five days per week.

Detail Security Associate duties are defined in standing Standard Operating Procedures and other relevant security plans.
 

2.    Scope of Work

Monitor the security compliance of UN premises and international staff residences.

•    Act as the overall manager and supervisor of the Guard Unit in charge of UN Common Premises internal security, reporting to Premises Security Officer and/or Field Security Coordination Officer (FSCO) and/or Area Security Adviser, UNDSS.

•    Contribute to the Premises Security Officer, FSCO, ASA duties in office management procedures;

•    Addresse any breaches of security procedures in the UN Premises promptly and report same to the supervisor.

•    Assist the Area Security Adviser,  Field Security Coordination Officer, Premises Security Officer in collecting, updating, and communicating information regarding the security situation in the duty station. 

•    Lead UN Common Premises Security Surveys/Assessment including using on-line PSA2.0 tool

•    Develop variety of Standard Operating Procedures (SOPs) related to UN Common Premises, such as on Access Control, coordinated response to emergencies (hoax phone calls, suspicious items, mail and pouch protocols, EQ, building fire etc.) including involving external host government elements, Suspected Hostile Surveillance Detection procedures, CCTV operations, Guard Unit communication protocols etc.

Support the Office in implementing the Security Plan, Contingency Plans, Business Continuity

Management, and the UN Security Framework.

•    Maintain regular contacts with Security Focal Points of UN agencies in the duty station.

•    Assist in developing the Area Security Plan, including updating staff lists for the duty station. 

•    Support actions during the implementation of the Security Plan, as required. 

•    Assist with monitoring the implementation of security measures as recommended in the Area Security Risks Management (SRM) process for the duty station. 

•    Assist in reporting security incidents affecting UN staff, offices, and assets and in preparing security reports, such as the Security Incident Report and other Security Assessments. 

•    Provide support in conducting security evaluations and advice on residential security measures of UN staff and the latest trends and threats to staff safety and security.

•    Assist in establishes and maintaining the warden system and keeping updated information on UN offices and residences. 

•    Administer access control system including pass and ID, Visitor Request system. 

•    Maintain liaison with commercial companies used for UN security at offices and residences to facilitate the effective and efficient use of the guard unit personnel. Provides general administrative assistance: 

•    Maintain routine and confidential correspondence files/documents. 

•    Arrange appointments, receive visitors, place and screen telephone calls with discretion, and take meeting minutes and notes. 

•    Maintain contact with Security elements of nearby facilities for coordination purpose.

•    Ensure fire prevention devices and fire-fighting equipment are available on the premises;

•    Develop annual training/drill plan for Guard Unit as well as for occupants and residents of UN Common Premises and implements it;

•    Review fire evacuation plan and coordinates fire drills and training as necessary;

•    Conduct physical security inspections of facilities;

•    Monitor and evaluates office physical security measures, and conducts security surveys of installations and facilities; implements security arrangements;

•    Supervise the investigation of security-related incidents involving UN personnel, project personnel or contractors working in the UN premises.

•    Participate in the planning process of protective services for Senior UN Officials, as necessary;

•    Draft Statements of Requirement and provides technical specifications for the procurement of section security equipment;

•    Inspect security equipment and ensures minimum equipment requirements are purchased, maintained and deployed;

•    Supervise the issuance of identity cards, background checks and entry controls, as appropriate;

Provide support in keeping UN management and personnel informed on security matters affecting UN programmes, the UN Premises and its personnel.

•    Provide support in organizing and conducting training courses on security awareness and preparedness, as well as providing security orientation to newly assigned staff members. 

•    Conduct security briefings for all the staff visiting the duty station and staying/working at the UN Common Premises. 

•    Briefs the supervisors on the status, activity and requirements of the unit;

•    Identifie gaps in existing capabilities of the Guard Unit and recommends amendment accordingly.

The incumbent shall perform other duties within their functional profile, as deemed necessary, for the efficient functioning of the of the Office, Organization and the Guard Unit (GU). 

 

3.    Institutional Arrangement

Under the overall guidance of the Area Security Adviser, Field Security Coordination Officer (FSCO) – UNDSS and direct supervision of the Premises Security Supervisor, the Security Guard Unit Supervisor will be responsible for the above mentioned tasks.

4.     Competencies

 

Achieve Results:
LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:
LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously:
LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility:
LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination: 
LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:
LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion:
LEVEL 2: Facilitate conversations to bridge differences, considers in decision making 

People Management:  UNDP People Management Competencies can be found in the dedicated site

Cross-Functional & Technical competencies 

 

Thematic Area
Name
Definition

Business Management 
Customer Satisfaction/Client Management 
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. 

Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. 

Ability to anticipate client's upcoming needs and concerns. 

Business Management
Communication
Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Ability to manage communications internally and externally, through media, social media and other appropriate channels

Security Services 
Security crisis management & response 
Knowledge of crisis management and response arrangements as well as the ability to prepare for, respond to, support/manage security crisis events 

Security Services 
Security advice, planning and coordination 
Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities 

Security Services 
Security information management 
Analytical capabilities to process diverse security information and develop recommendations 

Security Services 
Safety and Security risk management
Ability to assess threats and risks, identify and oversee implementation of mitigation measures, including ability to design and test security plans 

Security Services
Security training
Ability to design, contribute to, and/or facilitate meaningful security training programmes/courses

   5- Minimum Qualifications of the Successful NPSA

Min. Education requirements
Secondary education is required, or   

A university degree (bachelor'sdegree) in Political Science, Military Studies, Security Management, Management or a relevant field will be given due consideration, but is not a requirement.

Min. years of relevant work experience 
Minimum of 7 years (with secondary education) or 4 years (with bachelor's degree) of progressively professional experience in providing security services, including experience working in a police, military or other governmental, private or international organization security service. or relevant field is required. 

Required  skills 
Demonstrates excellent knowledge of security issues , particularly managing premises security. 

Experience in the use of computers, office software packages (MS Word, Excel, etc), database packages, Power BI and other computer based, web and smartphone applications. 

Desired criteria   in addition to the competencies covered in the Competencies section
Applicable security, police and/or military training is desirable Demonstrates excellent knowledge of premises security protocol .

Experience in the use of radio communications systems and knowledge of Country security codes is desirable.

Prior relevant working experience within the UN system, embassy, an international organization or an international NGO is desirable.

Valid driving license is an advantage.

Demosntarted ability to perform physical tasks

Required Language(s) 
Fluency in English  and Kurdish  languages is required

Knowledge of Arabic is desired. 

Professional Certificates
Relevant training and professional accreditation in areas such as field security and information security is considered an asset.

The following documents shall be required from the applicants:

a)    Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

b)    A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

c)    Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns, or other materials.

Equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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