Administration Specialist

Provide general administrative support to a department or group of professionals. Work is performed under general supervision and requires independence and discretion. Research a wide variety of information requests and prepare and analyse trends and status reports, drawing data from various sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files. Assist in the formulation of the department budget, business planning, and related planning functions, with contact with customers, suppliers or employees outside the immediate work area.

• Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
  
• Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards.
  
• Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching.
  
• Manage inventory for a site or factory following existing procedures and with guidance when discrepancies or issues are identified.
  
• Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
  
• Perform a range of facilities management activities either to support others or to achieve pre-established outcomes.
  
• Prepare routine letters, email, minutes of meetings and reports for approval by more senior colleagues or a senior executive.
  
• Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.
  
• Produce, update and provide best practice support on a wide range of MS documents, databases and other departmental systems to support the work of more senior colleagues.
  
• Schedule appointments, make arrangements for meetings and conferences, and organize travel plans following detailed instructions to facilitate business meetings.
  

Minimum Experience:

• 1+ years of working in administration

Job-Specific Skills:

• Knowledge of the principles and practices of administration
• Ability to prioritize and deal with competing demands
• Strong administrative and organizational skills
• Ability to effectively present information and respond to questions from managers, employees, customers, and the general public
• Good degree of flexibility, organization, and self‐motivation
• Good level of interpersonal skills and evidence of the practice of a high level of confidentiality. Ability to maintain confidential information.
• Attention to detail in composing, typing and proofing materials
• Proficiency in using a variety of computer software applications, specifically Excel, Microsoft Word and PowerPoint

#LI-CN1