Administrator

2 weeks ago

Erbil, Erbil, Iraq Ziyut Al Adaa Full time

We are seeking a Company Administrator who can deliver measurable results and ensure smooth operations within our Erbil office while supporting our sales team in achieving their goals.

About Ziyut Al Adaa Trading Company

Ziyut Al Adaa Lubricants Trading Company exclusive imports and distributes Cyclon, Klueber, and Total industrial lubricants for Iraq.

With nearly 12 years of expertise, over 600 global customers, 30 exclusive lubricant contracts, and 20,000+ tons traded, our commitment to machinery performance, sustainability, and innovation drives us forward.

The company operates with a focus on seamless coordination and a commitment to exceptional service, technical support, and a strong market presence.

Main Responsibilities include:

  • Planning, organizing and managing all company activities and tasks received from the sales managers
  • Constantly providing assistance and information to the existing sales team
  • Carrying out indoor sales with retail customers
  • Providing customers relevant information about the products Cyclon, Klueber & Total and services
  • Managing, maintaining, updating and following up the customer's database
  • Orders handling, planning and following up to their completion
  • Gathering information and preparing quotations/offers
  • Issuance of cash receipts and invoices and maintain the hard copy sales documentation in full correspondence with our ERP
  • Manage the daily cash register, including handling petty expenses and recording customer receivables accurately
  • Accurate and consistent inventory/storage counting & keeping
  • Accurate and consistent handling of all paperwork related to company's activities
  • Registration of new clients & supplier and recording of expenses in ERP
  • CRM & company's vehicle daily update
  • Updating vendor customer data in ERP and checking accuracy and correct issuing of all data
  • Being able to drive in certain occasions
  • Being able at any time to replace a showroom sales colleague in his duties

Requirements

  • College Diploma
  • Previous Administration Experience is required
  • Critical thinking is mandatory
  • Communication skills between colleagues is mandatory
  • Excellent knowledge of English, which is the official language of the company
  • Kurdish language mandatory and Arabic in high level are required
  • Excellent telephone manners
  • Experience in handling stressful situations and adaptability
  • Honesty, loyalty, business & personal ethics are essential and mandatory
  • Experience working with expats
  • Valid commercial driving license (Manual Car) is a plus

Benefits

  • Competitive Salary: Monthly net salary ranges from $ based on experience and expertise.
  • Training & Development: Extensive onboarding and ongoing training in the lubricants' industry, with opportunities for career growth in a leading industrial lubricants company.
  • Supportive Work Environment: A collaborative and development-focused culture to help you grow professionally.

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