Operations Assistant

Job Purpose:

The Operation Assistant is part of the project operation team and support the STFM and OSM with operational administrative related work. The position require:

• Good knowledge on office administrative procedures.
• Excellent cooperating ability, both with national and international personnel.
• Good written and spoken English and Arabic.
• Familiarity with commonly used computerized software.
• Communicative, mature and responsible.
• Possibility to conduct work related travel to South Governorates.

General Responsibilities:

• Work within the framework of NPA core values
• Act as an ambassador for NPA, through professionalism and conduct
• Adhere to all NPA policies, regulations and procedures
• Maintain and care for all equipment issued by NPA and for any loss or damage, you will be liable for repair or replacement
• Follow all verbal and/or written instructions, unless in direct violation of safety and duty of care
• Ensure a safe workplace and protect all staff and equipment from damage/ injury

Responsibilities:

• Assist the STFM in operational administrative tasks.
• Assist the STFM in HR related administrative tasks
• Assist the NTS, TS and Clearance Team Leaders in any administrative tasks.
• Prepare and follow up on correspondences between operation and other to stakeholders such as Regional Mine Action Centre South.
• Focal point for collecting quarterly photos and beneficiary stories for donor reporting.
• Organise and maintain files of operational records and correspondence.
• Assist STFM in preparation of implementation plans.
• Assist DPM South in collecting photos and beneficiary stories from the operations teams with advice from the Programme Communications Officer.
• Prepare task dossiers for operational teams.
• Any additional duties as may be required.

Required Qualifications:

Must have:

• Bachelor's degree in business or related or equal work experience

Desirable:

• Experience with communications, photography or media work

Experience:

Must have:

• 1 year experience in administrative office work

Desirable:

• Experience in working with International NGO`s
• Experience working with databases and GIS tools.

Other Qualifications:

• Familiarity with commonly used computerized accounting software

Personal Competencies:

• Ability to function under pressure with minimal supervision

Additional Responsibilities

The holder of the position is to abide by the policies set by the Norwegian People's Aid (NPA), and to represent the organization in a loyal and responsible manner.

About the Recruitment Process

We work continuously for more diversity and inclusion throughout Norwegian People's Aid. We encourage all qualified candidates to apply.  

Please note, that only applications submitted through our career site will be considered. Applications and resumes sent via e-mail will not be reviewed.

We kindly ask you to carefully read NPA's Code of Conduct, Safeguarding Policy and Anti-Corruption Policy, before you submit your application. If you are the selected candidate for this position, you will be asked to complete and sign a Safeguarding self-declaration as well as our Code of Conduct. All policies related to ethics can be found on our website.

We look forward to hearing from you