Staff Assistant

NOTIFICATION OF MISSION CIVILIAN VACANCY 

OPEN ONLY TO NATIONALS OF NATO MEMBER STATES AND TROOP CONTRIBUTING NATIONS (TCNs) -  if you belong to one of the TCNs please contact the Civilian Human Resources Office before applying

ENTITY\: NATO Mission in Iraq (NMI)

LOCATION\: Baghdad, Iraq

TITLE: Staff Assistant (Personnel Accountability)

POST NUMBER:  NTI RHX 0030

GRADE\: MCIV 4

SECURITY CLEARANCE: NATO SECRET

1. POST CONTEXT 

The NMI mission, while not combative, is executed in a combat environment. Specific roles, responsibilities, and tasks are subject to change based on the Commander's on-the-spot assessment of the situation. Commander, NMI reserves the right to reassign personnel or reapportion tasks within the CE based on mission requirements/changes. Must be prepared for intra theatre movements by ground or air, in accordance with national force protection caveats. 

The J1 Branch provides expertise in Human Resources Management, Policies and Procedures.

The incumbent is responsible for the management of personnel, accountability and HRDS support.

This post reports to\: NTI RHX Cell Head (HRDS and Workforce) - MCiv 5

2. DUTIES  

Maintains and updates personnel records in the NMI database in order to create daily personnel accountability reports as required. –

Supports reporting systems (accountability, billeting etc.) via Automated Personnel Management System (APMS).

Collects personnel information and figures from NMI stakeholders and other associated stakeholders.

Ensures accuracy of data and compliance with NMI policies and regulations.

Responds to stakeholder's inquiries regarding personnel accountability policies and procedures.

Creates and maintains updated NMI key Points Of Contacts' (POC) list for personnel accountability reports.

Trains NMI POCs on personnel accountability report procedures.

Creates and maintains updated the Organisational Charts for Non-CE/CJSOR structures. Prepares reports, assessments, and meeting notes regarding Non-CE/CJSOR posts, occupancy etc.

Prepares in-theatre Standard Operating Procedures (SOPs) and other policies in the area of responsibility.

Assists Cell Head in AMIS implementation and management.

Assists Cell Head in managing Job Descriptions (JD) via Establishment Review Tool (ERT).

Assists Cell Head and Branch Head in developing and updating the NMI evacuation plan.

Supports personnel in-processing if required.

The employee may be required to perform a similar range of duties elsewhere within the Organisation at the same grade without there being any change to the contract.

The incumbent is required to undertake operation deployments and/or TDY assignments both within and without NATO's boundaries.

The incumbent must be prepared for temporary reassignment within NMI's authorized CE in accordance with ACO and as directed by COM NMI, in support of operational requirements.

Given the dynamic operating environment in Iraq, the incumbent must be prepared to retrograde from the Greater Baghdad Area, possibly at short notice, for employment in locations outside of the borders of Iraq and under austere conditions for prolonged periods of time.

The work is normally performed in a normal NATO office working environment/Secure office environment with artificial light and air (e.g. Bunker).

3. QUALIFICATIONS AND EXPERIENCE  

ESSENTIAL

Higher Secondary education and completed higher vocational training in human resources management, business administration, law, social sciences, or related field, public administration or related discipline leading to a formal technical or professional certification with 3 years function related experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 5 years post related experience;

Experience in national or multinational HQs of combined joint operations or in deployed command functions.

At least 3 years' experience in personnel administration.

Extensive knowledge of Microsoft Office 365 suite tools

Experience in administration and/or workforce management.

Experience with  nations' automated personnel reporting systems

English Standard Language Proficiency level of "Professional" in speaking and writing, (SLP 3322 based on NATO standards). 

 NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

DESIRABLE 

Possess full competence with administrative/IT packages 

International Workforce and Organization Management Training.

Certified APMS user and APMS super user.

Previous NATO assignment in a similar role

Previous experience in Iraq or elsewhere in the Middle East desirable in a similar role

COURSES

ADL 169 – Improving Operational Effectiveness by Integrating Gender Perspective.

ADL 224 – Introduction to NSO Operational Law Course.

4. POSITION AND CANDIDATE PROFILE  

• Personal Attributes\: - Able to provide quick and sound judgment as well as the ability to communicate the result to different multinational audiences.

- Highly motivated and loyal individual with excellent interpersonal and communication skills.

- Very accurate in the execution of tasks and have the ability to grasp complex concepts and take logical and analytical approach to solving problems.

- Makes routine and non-routine decisions on all aspects of workforce and staffing issues/concerns.

- Able to work and think independently in an environment with minimal guidance.

• Professional Contacts\: - Regular professional contacts with others inside and/or outside the immediate organisation on functional matters.  Solicits/gives information and provides advice/guidance.

- Daily contacts with different stake holders (military and civilians) in order to accomplish accountability tasks.

• Contribution To Objectives\: Work involves the provision of information or analysis of part of a task in assisting others to take action within the organisation.

5. EMPLOYMENT CONDITIONS 

The successful candidate will be offered a 12-month definite duration contract, based on operational need/funding for the position. 

The basic salary for an MCIV 4 is Euro € 5,709.00 per month . A further amount of 12% of the basic salary will be paid to the staff member every month to satisfy personal pension obligations, plans, and/or schemes. Furthermore, the successful candidate may be eligible to event-based allowances (hazard, austere, extended working hours), in accordance with the conditions stipulated by the Mission Civilian Rules.

This post is a non-accompanied assignment. Living quarters provided by NATO.

The NMI mission, while not combat, is executed in a combat environment.  Specific roles, responsibilities, and tasks are subject to change based on the Commander's on-the-spot assessment of the situation. Commander, NMI reserves the right to reassign personnel or reapportion tasks within the CE based on mission requirements/changes. Must be prepared for intra theatre movements by ground or air, in accordance with national force protection caveats. Air quality within the Greater Baghdad area is poor and below NATO health and safety minimum standards.

6. HOW TO APPLY 

HQ JFC Naples uses NATO Talent Acquisition Platform. In order to apply for this vacancy, please visit the platform at: https\, and search for vacancies within HQ JFC Naples with duty location Baghdad, Iraq. 

Once you create your profile, you will be able to use it to apply for other vacancies within NATO. 

Important note for candidates: 

Staff members are appointed to, and hold posts on the establishment of a NATO body, only on condition that: 

They are over 21 and under 65 years of age at the time of taking up their appointments.