Talent Acquisition Coordinator

Position Summary:
The Talent Acquisition Coordinator supports the full recruitment process by organizing hiring activities, maintaining accurate documentation, and ensuring clear communication with candidates and internal stakeholders. The role requires strong organization, attention to detail, and adherence to HR policies, while effectively using applicant tracking systems and shared platforms. The coordinator must be professional, discreet, collaborative, and adaptable, taking initiative to manage shifting priorities and contribute to a positive and efficient candidate experience.

Key Responsibilities:
1.    Organized and Detail-Oriented: Diligently tracks recruitment activities, ensures all documentation is complete, and maintains clear records in the applicant tracking system as well prepare employment offers, employment contracts and other documents related to hiring.
2.    Communicative and Professional: Maintains timely and respectful communication with candidates, hiring panels, and internal stakeholders.
3.    Process-Driven: Understands and applies HR policies, ensuring compliance and consistency across all recruitment activities.
4.    Tech-Savvy: Proficient in Microsoft Office Suite and comfortable navigating applicant tracking systems and shared platforms such as OneDrive and ERP Systems and Job Advertisement websites.
5.    Collaborative: Works effectively within the HR team and across departments to support institutional goals and uphold a positive candidate experience.
6.    Discreet and Ethical: Handles confidential information with the utmost care and always adheres to professional integrity.
7.    Adaptable and Resourceful: Responds effectively to shifting priorities and contributes ideas to enhance efficiency and workflow improvements.
8.    Proactive and Initiative-Driven: Anticipates recruitment needs, takes ownership of tasks without waiting for direction, and ensures timely follow-up to keep processes moving smoothly. Sourcing candidates from all available networks to fill vacancies quickly

Ideal Candidate Profile:
The ideal candidate for the Talent Acquisition Coordinator role is a highly organized and detail-oriented professional who thrives in a fast-paced, service-oriented environment. They are proactive, reliable, and committed to supporting the university's mission by ensuring a smooth, transparent, and professional recruitment experience for both candidates and hiring teams.
This individual demonstrates sound judgment, strong communication skills, and the ability to balance multiple priorities while maintaining confidentiality and accuracy. They take pride in efficiency and follow-through ensuring that every posting, interview, and offer letter and employment contract reflects the university's standards of excellence and professionalism.
They bring a solid understanding of recruitment processes and HR systems, with a hands-on approach to problem-solving and continuous improvement. Equally comfortable coordinating logistics or interacting with senior leadership, they handle each step of the hiring process with diplomacy, tact, and accountability.

Education and Experience:

•    Education (Minimum / Preferred):
Holds a bachelor's degree in human resources, Business Administration, or related field.

•    Experience (Minimum / Preferred):
- Three or more years of experience supporting recruitment or HR operations, ideally within higher education or a complex organizational setting.
- Exhibits a genuine interest in building inclusive, transparent, and efficient hiring processes.

•    Knowledge, Skills, and Abilities (KSAs):
- Strong organizational and time-management skills with a keen attention to detail.
- Excellent verbal and written communication skills in English.
- Professional and discreet, with the ability to handle confidential information.
- Service-oriented team player, adaptable to a fast-paced, multicultural setting.

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