Program Procurement and Administration Assistant

2 days ago

Baghdad, Baghdad, Iraq International Commission on Missing Persons (ICMP) Full time $40,000 - $60,000 per year

About the Position

The Program Procurement and Administration Assistant will support the operational efficiency of ICMPs Iraq Program through administrative, logistical, and procurement and human resource-related tasks. The incumbent will report to the Head of Program with technical support and guidance from the Regional Procurement Coordinator. This position requires a highly organized and detail-oriented individual capable of working in a dynamic, multi-disciplinary environment.

Key Responsibilities

Procurement

  • Provide administrative and technical support for procurement acquisitions, tenders, and purchase orders.
  • Assist in vendor registration and invoice verification.
  • Maintain vendor relationships and an updated list of suppliers.
  • Prepare and submit procurement requests through ICMP s platforms (e.g., Procurify).
  • Maintain up-to-date records of supplier contracts and terms.
  • Collaborate closely with the Program Finance Assistant and Budget and Donor Reporting Officer, and other relevant teams.

Event Planning and Logistical Support

  • Make duty travel arrangements for program staff.
  • Undertake logistics, supply, asset, and facility management for events and field activities.
  • Organize logistics, maintenance, and repairs for office and accommodation facilities.

General Program Administration

  • Assist with administrative steps of recruitment and onboarding processes.
  • Coordinate with HQ Human Resources for timely compliance with organizational procedures.
  • Maintain accurate HR and administrative records in line with data protection standards.
  • Perform additional program support tasks as required.

Qualifications and Experience

  • Secondary school qualification or diploma in Business, Supply Chain Management, Administration or related field.
  • A minimum of four (4) years of relevant experience in procurement, logistics, finance, or administration.
  • Professional fluency in written and spoken English and Arabic; Knowledge of Kurdish is desirable.
  • Proficiency in standard office and procurement software.
  • Strong administrative, analytical, and reporting skills with attention to detail.
  • Familiarity with donor regulations and compliance requirements.
  • Experience with international organizations is an asset.
  • Must be legally entitled to work in Iraq.

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