Executive Assistant

3 days ago

Baghdad, Baghdad, Iraq AUIB Full time 40,000 - 60,000 per year

Job Description

Position Summary

AUIB is seeking a dynamic and experienced Executive Assistant to drive its mission of advancing excellence in higher education through innovation, global engagement, and student-centered leadership. In this pivotal role, the Executive Assistant will provide high-level administrative support to senior leadership, manage complex scheduling and communications, coordinate cross-functional initiatives, and ensure the smooth operation of daily executive functions. If you re an innovative leader with a passion for supporting institutional success and thrive in a fast-paced, mission-driven environment, this role is for you. Whether you re actively seeking a new challenge or passively considering your next step, AUIB offers an exciting opportunity to make a lasting impact.

Key ResponsibilitiesManage complex scheduling, calendars, and travel logistics for senior leadership

Design and maintain dynamic Excel spreadsheets, dashboards, and

automated reports

Develop and implement macros and small-scale scripts to automate routine tasks

Draft, edit, and format documents, emails, reports, and presentations

Serve as the liaison between the executive office and internal/external stakeholders

Coordinate high-level meetings, take minutes, and manage follow-up actions

Handle confidential information and maintain organized digital filing

systems

Provide technical support for office systems, Teams meetings, and data

tools

Ideal Candidate Profile1. Excellent Communication Skills Able to write and speak clearly

and professionally.

2. Strong Organizational Skills Can manage schedules, iles, and multiple tasks efficiently.

3. Discretion and Confidentiality Trusted to handle sensitive information with care.

4. Proactive and Solution-Oriented Takes initiative and solves problems independently.

5. Expert in Microsoft Excel, including pivot tables, formulas, charts, and VBA macros

6. Highly proficient in Microsoft Office Suite and digital collaboration

platforms

7. Excellent written and verbal communication skills in English

Education and ExperienceRequired Education: Bachelor s degree in Engineering or Business

Administration or any related ield

Years of Relevant Experience: 3+

Specific Skills or Expertise: Professional Individual

Additional Certification: Certificate in

Personal Attributes: Professionalism and Reliability

  • MedSSI: Administrative Assistant UDS

    6 days ago

    Baghdad, Baghdad, Iraq KBR, Inc. Full time 400,000 - 1,200,000 per year

    Title:MedSSI: Administrative Assistant UDS (LN)Belong, Connect, Grow with KBRPROGRAM SUMMARY:The Diplomatic Platform Support Services (DiPSS) works in support of the Department of State to provide medical support services. The primary scope of this program is to execute medical support services at the United States Embassy and adjacent facilities in the...

  • Graphic Designer

    22 hours ago

    Baghdad, Baghdad, Iraq Ogilvy MENA Full time 40,000 - 60,000 per year

    About Ogilvy Memac Ogilvy is one of the leading creative networks in MENA with its flagship office in the UAE and a strong local footprint in the GCC and North Africa. It is part of the formidable worldwide Ogilvy network. It's the only truly integrated comms network – with beyond Brand & Advertising, a deep PR & Influence, Social Media Performance...

  • Project Coordinator

    3 days ago

    Baghdad, Baghdad, Iraq Star Sphere for Information Technology Full time 6,000 - 12,000 per year

    Job OverviewWe re Looking for Project Coordinator (IT) to Join Our TeamLocation: Baghdad Al MansourJob Position: Project Coordinator (IT)Company: Star Sphere for Information TechnologyWe are seeking a detail-oriented and proactive #Project_Coordinator (IT) to support our IT Project Manager in the planning, execution, and delivery of technology projects. The...

  • Administration Specialist

    6 days ago

    Baghdad, Baghdad, Iraq Al Mansour Automotive Company Full time 10,000 - 30,000 per year

    Job Role Provide general administrative support to a department or group of professionals. Work is performed under general supervision and requires independence and discretion. Research a wide variety of information requests and prepare and analyse trends and status reports, drawing data from various sources within and outside the department. Route or answer...

  • Consultant Supply Chain

    3 days ago

    Baghdad, Baghdad, Iraq World Food Programme Full time 30,000 - 60,000 per year

    DEADLINE FOR APPLICATIONS30 October :59-GMT+03:00 Arabian Standard Time (Baghdad)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender,...

  • Animator

    22 hours ago

    Baghdad, Baghdad, Iraq Ogilvy MENA Full time 1,200,000 - 3,600,000 per year

    About Ogilvy Memac Ogilvy is one of the leading creative networks in MENA with its flagship office in the UAE and a strong local footprint in the GCC and North Africa. It is part of the formidable worldwide Ogilvy network. It's the only truly integrated comms network – with beyond Brand & Advertising, a deep PR & Influence, Social Media Performance...

  • Consultant Programme Policy

    1 week ago

    Baghdad, Baghdad, Iraq World Food Programme Full time 4,500,000 - 6,000,000 per year

    DEADLINE FOR APPLICATIONS29 September :59-GMT+03:00 Arabian Standard Time (Baghdad)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender,...

  • Engineering Specialist

    22 hours ago

    Baghdad, Baghdad, Iraq UNDP Full time 40,000 - 120,000 per year

    Please note the appropriate Tier indicated in the vacancy title and ensure that you are holding the applicable contract as defined below:Tier 1: UNDP/ UNCDF/ UNV staff holding permanent (PA) and fixed term (FTA) appointments (defined as "internal" candidates)   Tier 2: UNDP/ UNCDF/ UNV staff holding temporary appointments (TA) and personnel on regular...