Executive Assistant

Job Description

Position Summary

AUIB is seeking a dynamic and experienced Executive Assistant to drive its mission of advancing excellence in higher education through innovation, global engagement, and student-centered leadership. In this pivotal role, the Executive Assistant will provide high-level administrative support to senior leadership, manage complex scheduling and communications, coordinate cross-functional initiatives, and ensure the smooth operation of daily executive functions. If you re an innovative leader with a passion for supporting institutional success and thrive in a fast-paced, mission-driven environment, this role is for you. Whether you re actively seeking a new challenge or passively considering your next step, AUIB offers an exciting opportunity to make a lasting impact.

Key ResponsibilitiesManage complex scheduling, calendars, and travel logistics for senior leadership

Design and maintain dynamic Excel spreadsheets, dashboards, and

automated reports

Develop and implement macros and small-scale scripts to automate routine tasks

Draft, edit, and format documents, emails, reports, and presentations

Serve as the liaison between the executive office and internal/external stakeholders

Coordinate high-level meetings, take minutes, and manage follow-up actions

Handle confidential information and maintain organized digital filing

systems

Provide technical support for office systems, Teams meetings, and data

tools

Ideal Candidate Profile1. Excellent Communication Skills Able to write and speak clearly

and professionally.

2. Strong Organizational Skills Can manage schedules, iles, and multiple tasks efficiently.

3. Discretion and Confidentiality Trusted to handle sensitive information with care.

4. Proactive and Solution-Oriented Takes initiative and solves problems independently.

5. Expert in Microsoft Excel, including pivot tables, formulas, charts, and VBA macros

6. Highly proficient in Microsoft Office Suite and digital collaboration

platforms

7. Excellent written and verbal communication skills in English

Education and ExperienceRequired Education: Bachelor s degree in Engineering or Business

Administration or any related ield

Years of Relevant Experience: 3+

Specific Skills or Expertise: Professional Individual

Additional Certification: Certificate in

Personal Attributes: Professionalism and Reliability