Site Operations Coordinator

4 days ago

Baghdad, Baghdad, Iraq beBeeAdministrative Full time

We are seeking a Site Operations Manager to oversee administrative activities at our construction sites.

Key Responsibilities

  • Manage office operations, ensuring efficient workflow and seamless coordination between departments.
  • Handle site documentation, including contracts, permits, invoices, and reports.
  • Coordinate with project teams, engineers, suppliers, and subcontractors to ensure smooth project execution.
  • Maintain records of attendance, payroll, and employee timesheets.
  • Support procurement processes by preparing purchase orders and tracking deliveries.
  • Assist the finance team with expense tracking and petty cash management.
  • Ensure compliance with company policies, safety regulations, and labor laws.
  • Manage office supplies, equipment, and logistics for site personnel.
  • Handle correspondence, emails, and communication between the site and head office.
  • Assist in organizing meetings, preparing minutes, and maintaining project schedules.
  • Support administrative tasks such as onboarding new employees and managing staff accommodations.
  • Maintain an organized filing system for all administrative and project-related documents.
  • Monitor and report on site expenses.

Requirements

  • Bachelor's degree or diploma in business administration, office management, or a related field.
  • Minimum 1 years of experience in an administrative role within the construction or contracting industry.
  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office Suite (Excel, Word, Outlook) and administrative software.
  • Knowledge of procurement, payroll, and document control procedures.
  • Excellent communication and coordination skills.
  • Ability to work under pressure and meet deadlines in a fast-paced environment.

Benefits

  • Pension Plan
  • Paid Time Off
  • Training & Development

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